Overview
Spiky gives admins precise control over who can access meeting recordings and analyses within an organization. Access is governed by two complementary settings: Meeting Privacy, which determines how private meetings behave across the organization, and Automatic Team Visibility, which controls whether team members can automatically see each other's meetings.
Understanding how these two settings interact allows admins to configure the right balance between transparency and confidentiality for their teams.
Key Roles & Their Default Access
Before configuring access, it is important to understand the default behavior of each role:
Organization Admins — Can access all meetings across the organization unless Strict Privacy is active on a meeting.
Team Managers — Can access and edit meetings belonging to members of the teams they manage, unless Strict Privacy is active.
Team Members — Can only access their own meetings by default. They gain access to teammates' meetings only when Automatic Team Visibility is enabled and the privacy level permits it.
Meeting Participants — Are always added to the access list of the meetings they attended, regardless of privacy settings.
Note: Team managers have edit access to meetings. When Automatic Team Visibility is enabled, team members are added as viewers only.
Setting 1: Meeting Privacy
Where to configure: Settings → Organization → Permissions → Sharing → Meeting Privacy
Meeting Privacy controls how internal meetings marked as private behave across your organization.
There are three levels:
Strict Privacy
The most restrictive mode. Only meeting participants and users explicitly added to the access list can view a meeting.
Organization admins and team managers cannot access private meetings.
Automatic Team Visibility is overridden — even if enabled, it has no effect on private meetings.
Use this setting when meeting content must remain fully confidential.
Moderate Privacy
A balanced mode. Organization admins can always access all meetings, but team managers and team members cannot access private meetings they did not attend.
Organization admins can access private meetings.
Team managers and team members cannot access private meetings they did not attend.
Automatic Team Visibility has no effect on private meetings under this mode.
Privacy Off
The most open mode. Meetings cannot be marked as private, and access is governed entirely by Automatic Team Visibility settings.
Organization admins can access all meetings.
Team managers can access their team members' meetings.
Team members can access teammates' meetings only if Automatic Team Visibility is enabled for their team.
Meeting Privacy always takes precedence. Automatic Team Visibility cannot override or bypass privacy restrictions.
How to Mark a Meeting as Private
Individual meetings can be marked as private directly from the Meetings page or from within the meeting detail view. This applies the active Meeting Privacy rules to that specific meeting.
From the Meetings list
Go to Meetings page.
Click the three-dot menu (⋮) on the right side of the meeting row.
Select Set as Private.
From the meeting detail view
Open the meeting by Analysis button.
Click the three-dot menu (⋮) in the top-right corner of the meeting page (next to the Share button).
Select Set as Private.
Once marked as private, the meeting will be restricted according to the organization's active Meeting Privacy level. To remove the private flag, follow the same steps and select Set as Opem from the same menu.
The Set as Private option is only available when Meeting Privacy is set to Strict Privacy or Moderate Privacy. When Privacy is Off, meetings cannot be marked as private.
Setting 2: Automatic Team Visibility
Where to configure: Settings → Organization → People & Teams → Teams tab → Automatic Team Visibility toggle (per team)
Automatic Team Visibility controls whether team members are automatically added to the access list of meetings attended by other members of their team. This setting is configured per team and works within the boundaries set by Meeting Privacy.
When Enabled
If a team member has access to a meeting, all other members of the same team are automatically added to the access list as viewers.
Team managers retain edit access.
Changes apply to both past and future meetings.
Access is only granted when the meeting's privacy level permits it.
When Disabled
Team members cannot access other team members' meetings automatically.
Team managers retain edit access.
Access can still be granted manually via the Share option on a meeting.
Only meeting participants and admins/managers (based on privacy settings) can access meetings.
Who Can Manage This Setting?
Only organization admins and team managers can enable or disable Automatic Team Visibility. Regular team members cannot change this setting.
How the Two Settings Work Together
The table below summarizes the combined effect of Meeting Privacy and Automatic Team Visibility:
Meeting Privacy | Meeting Marked Private? | Auto Team Visibility | Org Admin | Team Manager | Team Member |
Strict Privacy | Yes | On | ❌ | ❌ | ❌ |
Moderate Privacy | Yes | On | ✅ | ❌ | ❌ |
Privacy Off | Not possible | On | ✅ | ✅ | ✅ |
Privacy Off | Not possible | Off | ✅ | ✅ | ❌ |
Summary
Meeting Privacy is the primary access control and always takes precedence.
Automatic Team Visibility automates team-level access within the boundaries allowed by the privacy setting.
Admins should configure Meeting Privacy first, then use Automatic Team Visibility to fine-tune team access.
Manual access can always be granted via the Share option on any individual meeting, regardless of these settings.